Using Special Collections & Archives Materials

  1. Because Special Collections materials are rare, fragile, unique, or of special collecting interest, they may be consulted only in the Special Collections Reading Room under departmental supervision
  2. Readers who can furnish a photographic form of identification (e.g., student I.D., driver's license) and who agree to abide by these rules may use the collections; secondary school students must be accompanied by an adult.
  3. No personal belongings, including briefcases, purses, book bags, coats, or notebooks, are premitted in the Reading Room. Please place these items in the storage area provided for them.
  4. The use of ink is not permitted. Nor may the reader make any marks in any departmental materials. In taking notes, please do not rest notepaper directly on books or manuscripts; tracing is not permitted. The department supplies notepaper and pencils as needed.
  5. All materials must be handled with care. Maintain loose papers in the order in which they are received. Please bring apparent filling irregularities to our attention, but do not attempt to rearrange manuscript collections personally. Some of our books have uncut pages; please bring these to our attention as you encounter them so that we may open them for you.
  6. Limited photocopying is possible depending on the fragility of a particular item and copyright law; all requests for copies are subject to departmental review. Copies are prepared by departmental staff following the posted schedule for copying charges
  7. Any reader wishing to publish from Special Collections materials agrees to obtain permission from the UC San Diego Library, from holders of copyright, and from other interested parties as applicable. The reader also agrees to accept responsibility for complying with legislation enacted to protect copyright and the right to privacy. The department may deny access to materials when an individual's right to privacy would be violated by making the materials available for research.
  8. Register or login to the Special Collections Request System to request materials or copies.